About this Opportunity

This is a client support role focused on analyzing incoming client queries via phone, email, and web portal, providing functional expertise and advice to clients, act as first level of escalation and coordinate necessary actions with other teams such as Product, Technology, Project and Release management, Risk management, Legal and Compliance, Onboarding and the User Acceptance Testing team.

The client support team will be providing support to clients across different business lines primarily in Japanese and also in English. Expectations include an ability to build rapport and develop relationships with internal and external partners, strong problem resolution and troubleshooting skills and an ability to provide First Call Resolution to clients.

What You’ll Do

1. Handling incoming client calls and client queries via web portal and emails, provide client resolution or identifying and setting client expectation for follow-up during the initial client calls.
2. Accountable for analyzing, tracking, and communicating updates and resolution to clients in a timely manner and within the query management expectations.
3. Prioritize and follow escalation procedure on critical service disruption issue and maintain accurate case management information and categorization.
4. Pro-actively monitor and provide timely response to clients by coordinate and collaborating with various internal teams: product management, relationship management, technology, application development and Business management teams.
5. Coordinate and distribute client notifications with relevant business and management approval to inform of system downtimes, service disruptions or proactive client outreach.
6. Participate proactively in team meetings, identify, and suggest process improvements that increase organizational efficiency and maximizes client experience. Identify training needs and facilitate training delivery.
7. Maintain an unrelenting focus on meeting the needs/requests of our clients, including responding to client inquiries timely and accurately (in line with departmental benchmarks/metrics), and in resolving, and/or escalating problems promptly
8. Actively engage and improve knowledge database using Knowledge Centered Service (KCS) by creating and/or modifying knowledge articles.
9. Participant actively in Major Incident Management representing Client Service team, identify client impact issue and provide resolution/ recommendations
10. Lead project implementation and support internal functional testing for new releases impacting clients
11. Adhered Client Support procedure and identify process and procedural gaps and update where necessary.
12. Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately

Sound Like You?

1. Minimum of 2 years of related experience
2. Bachelor’s degree preferred or equivalent experience

Additional Qualifications

1. Superior communication, interpersonal, and listening skills. Excellent communication (verbal and written) primarily in Japanese and proficiency in English (some positions may require a particular language as per the client base supported)
2. Excellent troubleshooting skills.
3. Customer Service skills
4. Ability to create accurate documentation with an attention to detail.
5. Excellent decision-making skills, especially in a high-volume environment requiring quick resolution.

Pay and Benefits:

1. Competitive compensation, including base pay and annual incentive
2. Comprehensive health and life insurance and well-being benefits, based on location
3. Retirement benefits
4. Paid Time Off and other leave of absence
5. A flexible/hybrid model of 3 days onsite and 2 days remote (Onsite Tuesdays, Wednesdays and a third day of your choosing)

Must Have

Minimum of 2 years of related experience

Bachelor’s degree preferred or equivalent experience

Superior communication, interpersonal, and listening skills. Excellent communication (verbal and written) primarily in Japanese and proficiency in English (some positions may require a particular language as per the client base supported)

Excellent troubleshooting skills.

Customer Service skills

Ability to create accurate documentation with an attention to detail.

Excellent decision-making skills, especially in a high-volume environment requiring quick resolution.

local candidates only.